Selecting Winner of RFQ

Once the RFQ closes, the buyer can select a winner from the submitted responses of the vendors. Vendors whose responses already got rejected or any vendor who has not responded are not considered during the shortlisting of winner for the RFQ.

To shortlist the winner of an RFQ:

Log in to the IENT application.
On the homepage, click the Request for Quotation app.
The Request for Quotation screen is displayed along with all the existing RFQs issued.
Click the relevant RFQ ID with status as Closed.
The Details screen is displayed.
Click Response(s) tab to view the responses to the RFQ.
The Response(s) screen is displayed.
When there are multiple responses from vendors due to resubmission, buyer can compare the responses of a particular vendor for various responses resubmitted for the RFQ. The buyer can also see the comparative statement report of responses of various vendors. These comparisons help the buyer to select the best RFQ response. In this screen, two options are provided (highlighted in red box) namely RFQ Comparative Statement Report link and toggle switch for Show previous response of all Vendors (this switch is used when buyer is viewing the response of an individual vendor).
Click the RFQ Comparative statement Report link to view the comparison of the responses provided by each vendor.
This screen shows the comparison of the latest bids of all the vendors.
Use the toggle switch against Show Detailed Comparison View of all Vendors in the Comparative statement report popup window.
The Comparative statement report now includes the latest two responses from the vendors in its report.
Click X to close the Comparative statement report.
Click the individual vendor’s name from the Vendor Name column to view its response to the RFQ.
The Vendor Response section is displayed along with response details of the selected vendor name.
The Vendor Response section of the screen displays the button View all Past Response Versions (highlighted in red box). Clicking this option displays the comparison of the past response(s) submitted by the particular vendor.
Click X to close the pop up window.
Now while viewing the response of the particular vendor, using the toggle switch for Show previous response of all Vendors (highlighted in red box), buyer can view the price change and other updated values in comparative mode. Old values are struck out.
Similarly, view the responses of the other vendors and use the comparative tools to select the winner.
To select the winner of the RFA, select the name of the vendor and then click Edit button in the Vendor Response section.
Select the checkbox against the Select this Vendor as winner of this RFQ option.
Click Submit.
The confirmation message for awarding the vendor is displayed.
Click Yes.
The Vendor Status will be changed to Awarded for the vendor and email notification will be sent to the winning vendor.
Buyer can access the Details tab and convert this RFQ to Purchase Order immediately or later on as required.