Responding to RFQ

To provide response to RFQ, follow the steps after logging into IENT application:

1. On the homepage.

   

2. Under My apps, click Request for Quotation app.
   The Request for Quotation screen is displayed.

   

   Note: The status shown on this screen is the RFQ status, such as Published, Closed or Awarded. Vendor’s response status will be displayed under the Response(s) tab after accessing the particular RFQ ID.

3. Click the RFQ ID for which response is to be submitted.
   The Details screen pertaining to the RFQ is displayed.

   

   This screen displays all the details related to the RFQ including buyer name, current status and last date & time of submission. It also contains any files provided along with the RFQ.

4. Click Response(s) tab to provide response to the RFQ.
   The Response(s) screen is displayed.

   

5. Click the vendor’s name (vendor organization’s name) in the Vendor Name column to provide response to the RFQ. In the preceding screenshot, vendor name is highlighted in a red color box.

   

   Note: The preceding Vendor Response section of the screen shown is for an RFQ with line items for material and service.
   The following screen displays the changes in the Vendor Response section when the RFQ is created without adding line item(s). Some fields have different labels and are fewer in number. Workflow remains the same and this screen is displayed here for reference purpose only.

   

6. Click Edit.
   The Vendor Response section reloads in edit mode.

   

7. Enter the response for the RFQ in the relevant fields and sections. Select the currency preference and delivery period and its unit.

8. Click View/Edit Details against each line item and enter the unit price. Also, tax percentage can be modified against the pre-filled value. Tax lines can be added or deleted as required.

   

9. Click Save.

10. In the Additional Information section, enter comments, attach supporting documents, if any.

11. In the Payment Terms section, enter the advance payment percentage required and the payment milestones. Click the + Add Milestone link to enter the payment milestones.

12. In the Next Status field, from the dropdown list, select Submit Response option if the response to the RFQ is ready or Save Response as Draft option, if the response needs to be further worked on later.

13. Click Submit.
    The response is submitted and the screen displays the vendor status as Response Submitted.

    

    Note: After submitting response to an RFQ, if additional files need to be submitted, click the Attachments tab and click +Add to attach files.