Purchase Order Approval at First Level Approver

The user authorized by the organization to approve a purchase order at first level will approve, reject or return the request as per the organization guidelines. The approval manager at approval level one gets notified if any purchase order is up for approval when the purchase manager/buyer submits the same.

To approve, reject or return a purchase order through the PO app:

1. Log in to the IENT application.

   

2. On the homepage, under My apps, click the Purchase Order app.
   The Purchase Order app list view screen is displayed along with all the existing purchase orders in the system, if any.

   

3. Click the PO ID that needs to be worked on.
   The Details screen pertaining to the purchase order is displayed in view mode.

   

   This screen displays all the details related to the PO. Click the View All link against each line item in the Line Item(s) section to view the details of the service or material being ordered.

4. Click Edit.
   The screen reloads in edit mode.

   

5. In the Next Status field, select one of the options as required:

   • Approve

   • Reject

   • Return for Amendment

6. Click Submit.

7. Click Yes to confirm the pop-up message for the action being taken.
   The request gets approved/rejected/returned as per the option selected and the purchase order request with the updated status is reflected in the Purchase Order app list view screen.

   

   The PO approved at this level will continue to have the status Up for Approval as it moves to the second level approver. The second level approval manager gets notified.
   Rejected POs will have PO Rejected status.
   POs which are approved by the second level approval manager will have status Vendor Confirmation Pending.
   PO returned to the purchasing manager/buyer will have status Returned for Amendment and those POs resubmitted by the purchasing manager/buyer will have status Resubmitted for Approval.