Confirming or Rejecting Purchase Order Request

To confirm or reject a purchase order request:

Log in to the IENT application.
On the homepage, under My apps, click Purchase Order app.
The Purchase Order app screen is displayed along with all the existing POs assigned to the user.
Note: The Purchase Order screen displays the source of the PO and the associated document number. In the preceding screen, Associated Document column, shows the three different sources of the POs namely RFQ, PR and PO apps.
Click the purchase order ID that needs to be worked on. The PO will have status Vendor Confirmation Pending.
The Details screen pertaining to the purchase order is displayed.
This screen displays details related to the purchase order.
Click View All links in the Line Item(s) section to view the complete details of the service/material requested for.
Click Edit.
The screen reloads in edit mode.
In the Delivery Details section, select one of the following options:
- Header Level Ship From: Select this option if all the items in the purchase order will be shipped from one single location. Enter the shipping address in the Ship From field.
- Line Item Level Ship From: Select this option if each line item in the purchase order will be shipped from different address. Click the View All link against each line item in the Line Item(s) section and enter the shipping address in the pop up window. Ship From field will be provided for this option.
In the Next Status field, select one of the options as required:
- Confirm PO
- Reject PO
Click Submit.
Click Yes to confirm the pop-up message for the action being taken.
The PO gets confirmed for Confirm PO option and is displayed with status as Confirmed PO in the Purchase Order app screen. And for rejected purchase order status is PO Rejected.
Note: The purchase manager/buyer and other authorized users of the corresponding organization gets notified when PO is confirmed or rejected.