Creating Advance Shipping Notice

Users (partner admin) from vendor’s/supplier’s organization who are provided access to Advance Shipping Notice (ASN) app can generate the advance shipping notice to the corresponding purchase manager with the buyer organization against a confirmed PO.

Users can access the assigned ASN records from To-do’s, bell notifications or email notifications.

To login, follow the sign up process described in the section How to Login to the IENT Application.

To generate an advance shipping notice:

1. Log in to the IENT application.

   

2. On the homepage, under My apps, click Advance Shipping Notice app.
   The Advance Shipping Notice app screen is displayed along with all the existing advance shipping notices already generated.

   

3. Click + on the top right corner.
   The Create Advance Shipping Notice Details screen is displayed.
   

   

4. In the Basics Information section, select the associated PO from the Associated PO field dropdown list.

5. Enter/select the mandatory values in the Shipping Details, Delivery Information, and Transport &Tracking Details sections.
   The top of the section of the screen populates the values based on the input provided.

6. Click +Add Line item in the Line Item(s) section.

7. For a record in the Line Item(s) section, the material items will be displayed in a dropdown in the Item Name field based on the selected PO.  Select the appropriate material. Corresponding values in the record line gets populated after the material item is selected. Multiple record lines can be added based on the items in the selected PO.

8. The value in the Quantity field can be modified as per the actual quantity of the material being shipped. Modify it, if required. The system will display error message if quantity entered is more than the available value in the associated PO.

9. Click View All link to view the confirmation details of the good/material that will be shipped along with cost and tax details.

   

10. Click Close.

11. In the Next Status field in the Basic Information section, select one of the options as required:

    • Submit for Approval

    • Save as Draft

12. Click Submit.
    The ASN gets created and has status Submitted for Approval (when the Submit for Approval option is selected in the Next Status field).

    

    When purchase manager of the buyer organization approves or rejects the ASN, the status changes to Approved or Rejected. If the purchase manager returns the ASN for amendment; the status will be Returned for Amendment, and the vendor/supplier (partner admin) can modify the ASN and resubmit it. For such case, the status will be Resubmitted for Approval. In the Rejected case; the ASN cannot be resubmitted.