Approving or Rejecting an ASN

The purchase manager (org admin) gets notified when an ASN is created for a PO. The purchase manager of the buying organization can approve, reject or return it back to the vendor for amendment. The vendor ships the goods or material once ASN is confirmed.

Users can access the assigned ASN records from To-do’s, bell notifications or email notifications.

To login, follow the sign up process described in the section How to Login to the IENT Application.

To approve, reject or return an ASN from vendor:

1. Log in to the IENT application.

   

2. On the homepage, under My apps, click Advance Shipping Notice app.
   The Advance Shipping Notice app screen is displayed along with all the existing advance shipping notices.

   

3. Click ASN ID which needs to be worked on. The ASN will have status Submitted for Approval.
   The ASN Details screen is displayed.

   

4. Verify all the details and click View All link against each line item to view the items that will be shipped.

5. Click Edit.
   The screen reloads and the Next Status field is provided.

6. In the Next Status field, select one of the options as required:

   • Approve: The ASN gets approved; the partner admin gets notified.

   • Reject: The ASN gets rejected; the partner admin gets notified.

   • Return for Amendment: The ASN returns to the partner admin for modification and resubmission.

7. Click Submit.

8. Click Yes on the popup window to confirm the action being taken.
   The ASN status changes to Approved when the Approve option is selected in the Next Status field.

   

   When an ASN is rejected, it will have status Rejected. On returning it back to vendor for amendment, it will have status Returned for Amendment. When vendor resubmits the same after amendment, it will have status Resubmitted for Approval.