Working on Vendor Response

Buyer performs the process of checking and verifying the details provided by the vendor. Based on the review process, the following three cases can be considered:

• The vendor details are approved and the vendor is onboarded.

• The vendor does not meet the required specifications and the vendor is rejected. The case closes.

• Some information/update/documents are required and the application is sent back to the vendor for updation. Based on the response provided, the vendor application is either approved or rejected.

 To approve/reject the vendor details:

1. Log in to the IENT application.

   

2. On the homepage, click the Vendor Registration app.
   The Vendor Registration screen is displayed. If the vendor has submitted the form, the application will have status as Under Approval. You can also click on the To-do’s link to directly access the cases.

   

3. Click the Vendor ID.
   The Vendor Registration Details screen is displayed.

   

4. Click Edit.
   The screen reloads in edit mode.

   

5. Verify the details provided in the Basic Details, Demographic Details, Organization Details, Statutory Registration Details, and Other Details sections. Click the corresponding section to view the details and documents provided by the vendor.

6. Click the other tabs Attachment(s), Conversation(s), History and Workflow to view the corresponding details.

7. In the Next Status field, from the drop-down list select one of the following:

   • Approve

   • Reject

   • Return for Amendment

8. Click Submit.
   The Actions Summary pop up window is displayed.

   

9. Select the relevant options as applicable and click Submit.
   The details get saved and the Vendor Registration screen is displayed with the status of the vendor as Approved.Awaiting Bank Details.

   

   Once the bank details are submitted, the status will be Bank Details Submitted. If the form is returned to the vendor for any reason, the status will be Returned for Amendment. And once the form is resubmitted by vendor after modification, the status will be Resubmitted for Approval.