Purchase Manager/Buyer Approving or Rejecting an Invoice

The purchase manager/buyer gets notified when an invoice is created for a PO. The purchase manager/buyer of the buying organization can approve, reject or return it back to the vendor for amendment.

Users can access the assigned invoice records from To-do’s, bell notifications or email notifications.

To approve, reject or return an invoice from vendor:

1. Log in to the IENT application.

   

2. On the homepage, under My apps, click Invoices app.
   The Invoices app screen is displayed along with all the existing invoices, if any.

   

3. Click Invoice ID which needs to be worked on.
   The Invoice Details screen is displayed in view mode.

   

4. Click View All link against each line item to view the complete details of the item.

5. Verify all the details and click Edit.
   The screen reloads and the Next Status field is provided.

6. In the Next Status field, select one of the options as required:

   • Approve: The invoice gets approved.

   • Reject: The invoice gets rejected; partner admin gets notified.

   • Return for Amendment: The invoice is returned to the partner admin for modification and resubmission.

7. Click Submit.

8. Click Yes to confirm the action being taken.
   The invoice status changes to Approved (in this case Approve option is selected in the Next Status field).

   

   The invoice status will be Rejected for the rejected case and Returned for Amendment when the invoice is returned for amendment. For the resubmitted invoices by the supplier/vendor, the invoice will have status Resubmitted for Approval. Also, the Created By column displays the creator of the invoice.