Generating Goods Receipt Note

Warehouse manager or any authorized user with role as Org admin can generate the goods receipt note upon actual receipt of the goods or materials from the vendor.

The users need to have access to Goods Receipt Note (GRN) app and should be authorized to issue the goods receipt note.

To login, follow the login process described in the section How to Login to the IENT Application.

To generate a goods receipt note

1. Log in to the IENT application.

   

2. On the homepage, under My apps, click Goods Receipt Note app.
   The Goods Receipt Note app screen is displayed along with all the existing GRNs already generated, if any.

   

3. Click + on the top right corner.
   The Create GRN Details screen is displayed.

   

4. In the Basic Information section, select the PO number from the PO Number field and enter other details of the goods/materials received.
   The system populates the address in the Receiving Location field based on the selected PO.

5. In the Delivered Item(s) Information section, select the Item Name from the dropdown list (this list will display options based on the selected PO in the previous section), and the actual quantity of items delivered. The entered value in Quantity of Delivered Items should be less than or equal to value displayed in the Available Quantity field. Click + Add item, to make another entry of additional record.

6. In the Delivery Details section, select the goods/material received date and other details of the shipping.

7. In the Supplier Details section, the Supplier Name and Supplier Code  are auto populated based on the PO selected. These details cannot be modified. Enter the other mandatory fields namely the vendor’s  email id, phone number and address.

8. In the Next Status field in the Basic Information section, select one of the options as required:

   • Submit: To generate the GRN.

   • Save as Draft: If the receipt note is to be saved and to be worked on again.

9. Click Submit (Submit button is enabled when all the mandatory fields are selected/entered).
   The GRN gets generated and is displayed with status as Submitted in the Goods Receipt Note app screen.

   

   Note: The concerned vendor gets notified when a GRN is created.